For cash-pay men's health, TRT and hormone clinics

Turn more of your leads into booked consultations.

RevOperator follows up with the people who reach out to your clinic, asks the questions you approve and books consultations on your calendar. Start by having us work the leads your team doesn't get to, or hand us the whole process.

Book a 20-minute conversion review See how it works →

20 minutes. We'll look at what happens after someone reaches out to your clinic, whether or not we work together.

Every lead gets an outcome.

Example

  • Missed call 2:15 PM Booked
  • Web form No reply by the agreed time Following up
  • Meta lead Saturday Booked
  • Web form Monday Not a fit

You may not need more leads. You may need more of the ones you have to book.

Cash-pay clinics spend real money getting people to reach out. Then the follow-up becomes one more task for a team that is also checking patients in, answering phones and keeping providers on schedule. Nobody is doing a bad job. The work just competes with everything else in the clinic.

Where bookings slip

  • Calls that go unanswered during a busy afternoon
  • Web forms that wait hours for a reply
  • Leads that get one attempt, then nothing
  • People who reach out after hours or on the weekend
  • Conversations that end without a booked consult

Every one of those was someone who raised their hand.

Start where the gap is.

Lead Rescue

Most clinics start here

Keep your team on first contact. We work the leads that slip.

Your team keeps answering new leads the way it does today. When a lead hits a trigger we've agreed on, it comes to us. A missed call, or a form with no reply within an agreed window, are common examples. We follow up, ask your approved questions and book the consult on your calendar.

Before we start, we agree in writing on which triggers apply, when we work them, how a lead passes to us, and when follow-up stops or goes back to your team.

A good fit if your team handles first contact but leads still fall through. It's an ongoing service, and the usual place to start.

Managed New-Patient Conversion

Hand us the leads you choose. We take it from first response to booked consult.

For the leads you assign us, we handle first response, follow-up, basic non-clinical qualification and booking, within the coverage we agree on. You see what happened to every one.

A good fit if everyone handles leads a little and no one truly owns them.

Not sure which fits? That's what the 20-minute call is for.

Book a 20-minute conversion review

You set the rules. We do the follow-up.

  1. 01

    Agree on the scope

    Which leads we work, what triggers a handoff to us, the hours we cover, and when a lead goes back to your team.

  2. 02

    Leads come to us

    With Lead Rescue, when they hit an agreed trigger. With Managed New-Patient Conversion, as soon as they arrive.

  3. 03

    Follow up

    We reach out by the channels we've agreed on and keep at it on a set schedule, so no lead waits without an owner.

  4. 04

    Qualify

    We ask the simple, non-clinical questions you approve. Anything clinical goes to your team.

  5. 05

    Book

    Consults go onto your calendar with the context your team needs.

  6. 06

    Report

    You see the outcome of every lead we worked: booked, not a fit, not reached, opted out or handed back.

Built for cash-pay clinics that already have demand.

Men's health, TRT and hormone optimization clinics first. Also longevity, weight loss and other consult-based cash-pay clinics.

We're usually a fit when three things are true:

  • Steady leads. From ads, your website or referrals, often 30 or more a month.
  • Room for more consults. Open time on the calendar to see the people we book.
  • A real follow-up gap. Missed calls, slow replies, after-hours leads or people who go quiet.

If your calendar is already full or your follow-up is measured and strong, we'll tell you.

Clear lines, so nothing falls between us.

We handle Your clinic handles
Lead Rescue: the leads that hit an agreed trigger, until they book, opt out or go back to you First contact, under Lead Rescue
Managed New-Patient Conversion: first response through booking for the leads you assign The consultation
Follow-up on the agreed schedule Clinical questions and treatment recommendations
Basic non-clinical qualification Payment and enrollment
Booking the consult on your calendar Care delivery
Reporting on every lead we worked The ongoing patient relationship

We never give medical advice. Clinical questions go straight to the person you designate.

Founder note

Why I built RevOperator

I've spent years in sales. One pattern shows up everywhere: when follow-up is one more task on a busy team's list, it slips. Nobody decides to ignore the lead from last night. The phone rings, someone walks in, and it waits.

Clinics feel this more than most. You pay to get people to reach out, and then the most important step depends on who has a free minute.

I started RevOperator to take responsibility for a defined part of that work. We agree on which leads are ours. We work them. Then you see exactly what happened to each one, so you're never guessing whether it's working.

Matt, Founder

More from Matt at OperatorMatt.com →

Questions clinic owners ask

Does my team have to change how they work?

With Lead Rescue, no. Your team keeps first contact, and we pick up the leads that hit the triggers we agree on. With Managed New-Patient Conversion, we take over the leads you assign and set up a clean handoff with your team.

What counts as a Lead Rescue trigger?

Whatever we agree on before we start. Common examples are a missed call, or a form with no reply within a set window. We write down each trigger, when we work it and when a lead goes back to you.

Which service should we start with?

Most clinics start with Lead Rescue because nothing changes for their team. If no one really owns follow-up today, Managed New-Patient Conversion may fit better. We'll recommend one on the call, or tell you neither fits.

Can you follow up with our older leads?

Yes, with a 30-day reactivation sprint for people who reached out but never booked. It's scoped separately and can run on its own. We review where the list came from and what those people agreed to before we contact anyone.

How do you measure results?

By booked consultations from the leads we work, and the steps behind them: how fast we followed up, who we reached and the outcome for every lead.

Do you give medical advice?

Never. We ask approved, non-clinical questions and handle booking. Anything clinical goes to your team.

How do you handle privacy?

Before we touch any lead data, we confirm what rules apply to your clinic and put the right agreements in place, including a Business Associate Agreement where one is required.

What does it cost?

It depends on your lead volume, which service fits and the coverage you need. We'll scope it with you on the call.

Are you a call center or an AI receptionist?

Neither. We work your leads by your rules and measure ourselves on booked consults. Automation handles reminders and logging. The conversations are handled by a person.

Will you work with our marketing agency?

Yes. We don't run ads or replace your agency. They create the demand, and we help more of it book.

We already have a patient coordinator. Do we need you?

Maybe not. If your coordinator is dedicated and your follow-up is measured, you may be covered. If missed calls or after-hours leads still slip, Lead Rescue can sit behind your coordinator. We'll tell you honestly on the call.

See where your leads are slipping.

In 20 minutes, we'll walk through what happens after someone reaches out to your clinic and where consults are being lost. Useful whether or not we work together.

Book a 20-minute conversion review